Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. 535 0 obj <>stream UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Self-Certified claims must be submitted before the assessment deadline/ date. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. endstream endobj 442 0 obj <>/Subtype/Form/Type/XObject>>stream If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. This will come into effect for 2024 applications (i.e. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT /Tx BMC All coursework, projects and dissertations must be submitted. Some other situations beyond your control typically arent considered viable extenuating circumstances. Your evidence will need to cover the full period for which you are requesting mitigation. After that, it is your work, and we normally see it only in our capacity as examiners. butler county election office phone number / . This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. All IOE EC requests are considered by the IOE EC panel. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. EMC You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. EMC Oxford foundation year 2023 - The Student Room University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! endstream endobj 445 0 obj <>/Subtype/Form/Type/XObject>>stream Etymology and must cover the full period for which you are requesting mitigation. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. All Extenuating Circumstances claims must now be submitted on Portico. Source: Shutterstock. This year, students will be allowed to self-certify (apply without formal proof) for an EC . The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream hbbd```b``K@$Xa7X)"+! The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. It is usually yourDepartmentalTutor, who should be listed on your Facultywebpages. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. Step 2: gather the relevant evidence for your application. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Not submit your assessment at the usual time, but have an opportunity . Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. h{ks7_KRD3c\v'';cr$BZ^n`8Nk4V[zZ Further information about the support available to you can be found on our Help and Advice pages. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. Applying for an EC using self-certification. However, you will need to explain why you didnt submit your EC on time. Your EC will only be validated on receipt and evaluation of your evidence. You should be informed of the mitigation decision within one week of the EC Panelmeeting. You will need to provide the additional evidence within four weeks of being contacted. endstream endobj 436 0 obj <>/Subtype/Form/Type/XObject>>stream Source: Kyle Loftus/Unslash. But life isnt always easy. If you are still unable to meet the deadline you must submit a conventional EC. If the deadline has already passed, the late submission may be condoned (i.e. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. It is your responsibility to ensure that the work is submitted on time. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. EMC Extenuating Circumstances are circumstances which impair your examination performance prevent you from attending examinations or other types of assessment, or prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date Such circumstances rarely occur and would normally be To contact the IOE EC team, please email ioe-ec@ucl.ac.ukFor further information visit the UCL Academic Manual. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Is the claim supported by appropriate evidence? endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream UCL is yours, soshape it. Family emergency while studying abroad? You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. If the mitigation you are applying for is not included in the Self-Certification Policy, you will need to provide evidence with your EC claim. Please avoid sending photographs that you think illustrate your condition. , normally no more than one week after the first affected assessment. endstream endobj 448 0 obj <>stream Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties. before 12.00 noon on the due date. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). Extenuating Circumstances | IOE Student Helpdesk - UCL - University The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. /Tx BMC University is a big, exciting place. If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. Deadlines for Geography modules are available from the Moodle pages for each module. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Work will not be accepted by email. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. You can self-certify for ECs within certain conditions. Please be patient. Re-affiliation of RUMS Clubs | Students Union UCL If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please see, Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in the. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. dissertations refer to the dissertation handbook for specific guidance). Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Extenuating Circumstances'? If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. If youre struggling with situations beyond your control, extenuating circumstances could help. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. What would you like the Union to do? Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. b`bd`a`%iHg`> You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. All Extenuating Circumstances applications will be considered by the Departmental Extenuating Circumstances Panel and students will be advised of the outcome within one week of the meeting to discuss your case. hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb If you self-certify then you should hear 1-2 working days. Appeals should be submitted within 10 working days of receiving your outcome. Also, if you need longer extensions, if you need to apply for extension on top of an existing EC, or if youve run out of your quota of self-cert ECs, you must apply for conventional ECs. If your ECs are submitted late, your evidence should help to explain the delay. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. Letter from your doctor or medical practitioner). If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. UCL extends Extenuating Circumstances allowance as part of 'no detriment' package. Usually, you apply through your subjects department. Source: Shutterstock This could be: More about EMC "Extenuating circumstances" meaning and when to use it A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. ANYWAYYY enough about meeee plz dont leave me hanging. Extenuating Circumstances: a guide for students PREPARE. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. On the application form you will be asked to state your deadline this should be the most recent deadline. Extenuation Procedures | University of East London United Kingdom, Copyright 2023 University of East London, Extenuation Report 2015-16 for Academic Board, impair your examination performance prevent you from attending examinations or other types of assessment,or, prevent you from submitting coursework or other assessed work by the scheduled deadline date, or within 24 hours of the deadline date, unforeseeable-in that you could have no prior knowledge of the event concerned, and, unpreventable-in that you could do nothing reasonably in your power to prevent such an event, and, expected to have aserious impacton performance. HA If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. Step-by-step: How to apply for extenuating circumstances Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. /Tx BMC You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. endstream endobj 432 0 obj <>/ProcSet[/PDF]>>>>stream Please refer to SHS Faculty for penalties for over-length work. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. No. You will also be notified of the outcome of your claim via Portico. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Work will not be accepted by email. It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream See also Extenuating Circumstances and Reasonable Adjustments (section 10). 'Extenuating Circumstances' are events that are . Processing time will depend on the institutions policy, but its usually between one and five working days. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. Here are three students sharing their experiences of applying for financial support from us. Bereavement: You will be required to provide a death certificate. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Q!GQe#8! You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Examination stress is a common experience and not usually considered an extenuating circumstance. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Extenuating Circumstances and Extensions - Brown University Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. Students are permitted one week of self-certified extension without evidence (two weeks for dissertations). If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Victim of crime :Police/crime report - a crime number alone isnotacceptable. Extenuating Circumstances | Students' Union UCL We are not able to process ECs or respond to queries that are submtited by non-IOE students.